Project Lead بدوام كامل في أبوظبي
التخصص
المطاعم والضيافة
نوع الدوام
دوام كامل
الخبرة
أي مستوى
الموقع
أبوظبي
وصف الوظيفة
About Vibes EventsVibes Events is an Abu Dhabi-based events staffing company delivering large-scale events, activations, and staffing solutions across the UAE and the region. We work with some of the most prominent organisations in the public and private sectors, bringing together a passionate team of professionals committed to excellence in every project we deliver.About the RoleThe Project Lead acts as the central coordination point between planning and execution at Vibes Events. Supporting the Project Manager, you will ensure that all project elements, from staffing outputs and documentation to operational schedules and pre-event readiness are accurate, aligned, and ready for delivery. This is a structured, process-driven role operating at the intersection of project delivery, workforce planning, and onsite execution in a fast-paced events environment.Location: Abu Dhabi, UAEReporting To: Project ManagerWorking Hours: 9:00 AM – 6:00 PM, Weekdays and Alternate Saturdays (Flexibility required during events and peak periods)What You'll DoPlanning Translation & CoordinationReview project scope and execution plans developed by the Project Manager, and translate high-level plans into coordinated operational actions across staffing, deployment, and operational flowCoordinate preparation activities across the Project Specialist, Workforce Planning, Logistics, and Project Support functions, ensuring tasks are clearly assigned and completed within timelinesIdentify risks, gaps, and conflicts in the plan and escalate to the Project Manager; support refinement of execution strategy where requiredStaffing Validation & Pre-Event ReadinessReview and validate staffing outputs, staff lists, schedules, and briefing materials prepared by the Project Specialist; ensure correct role allocation, alignment with project requirements, and consistency across all documentsLead pre-event readiness checks covering staffing confirmations, schedule finalization, and communication readiness; confirm all staff have been allocated through Workforce Planning and that supervisors are fully briefedEscalate any staffing gaps or mismatches to Workforce Planning and HR; ensure staffing aligns with budget, operational needs, and client expectationsExecution Support, Quality & ReportingSupport the Onsite Project Manager during event execution; monitor staffing plan adherence, operational flow, and team coordination; conduct pre-event briefings in the absence of the Onsite PM and ensure staff meet grooming, dress code, punctuality, and readiness standardsMonitor quality of preparation outputs and execution delivery; ensure adherence to SOPs and service standards; identify deviations and initiate corrective actions; maintain data accuracy and integrity across staffing records, attendance, and documentationSupport preparation of operational and incident reports, staffing summaries, and post-event reviews; contribute structured feedback on staff performance, supervisors, and operational challenges; propose process improvements to the Project ManagerWhat We Are Looking For4–5 years of experience in event operations or project coordination, preferably in a multi-project environmentBachelor’s degree or Diploma in Event Management, Hospitality, Business Administration, or a related fieldStrong understanding of event operations and staffing workflows, including coordination between project delivery, workforce planning, and other functionsHighly organised with strong attention to detail, structured communication skills, and the ability to manage multiple workstreams simultaneously under pressureStrong English communication skills; Arabic is an advantage
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