Senior Records Security Specialist بدوام كامل في الإمارات العربية المتحدة
التخصص
السكرتارية والإدارة
نوع الدوام
دوام كامل
الخبرة
أي مستوى
الموقع
الإمارات العربية المتحدة
وصف الوظيفة
🏗 We're Hiring: Senior Records Security Specialist📍 Location: United Arab Emirates (Remote)🕒 Employment Type: Full-Time💼 Experience Level: Mid-Level to Senior🌐 Work Arrangement: Fully RemoteAbout UsWe are a construction-focused organization committed to delivering complex projects through disciplined contract management, commercial excellence, effective risk management, and collaborative project delivery. Our distributed teams work across Project Management, Construction, Engineering, Procurement, Commercial, Legal, Finance, Treasury, Human Resources, Design, Quality, HSE, Consultants, Contractors, Suppliers, Logistics, Administration, Information Technology, and Executive Leadership.Our operations generate and rely on substantial volumes of sensitive information, including contracts, project records, engineering documents, financial statements, procurement files, personnel records, compliance documentation, and confidential business communications. We recognize that protecting these records is essential to maintaining business continuity, meeting contractual and regulatory obligations, safeguarding intellectual property, and supporting effective decision-making.We are committed to maintaining secure, reliable, and well-governed information environments through appropriate access controls, records management practices, data protection measures, and continuous improvement.The RoleWe are seeking an experienced Senior Records Security Specialist to oversee the security, integrity, confidentiality, accessibility, retention, and lifecycle management of organizational records and information assets.The successful candidate will develop and maintain records security procedures, administer access controls, support records classification, monitor information handling practices, and coordinate the secure storage, transfer, retention, archival, and disposal of physical and electronic records.Working closely with Information Technology, Information Security, Legal, Compliance, Project Management, Human Resources, Finance, Procurement, Commercial, and other business functions, the specialist will help ensure that records are protected against unauthorized access, alteration, disclosure, loss, misuse, and improper destruction.The ideal candidate will possess strong knowledge of information governance, records management, document security, access control, retention schedules, audit requirements, and data protection principles. They should be comfortable working with enterprise document management platforms, electronic records systems, and sensitive project documentation while maintaining a high level of confidentiality and professional integrity.Key ResponsibilitiesDevelop, implement, and maintain records security policies, standards, procedures, and operational guidelines.Establish consistent controls governing the creation, classification, storage, access, retrieval, sharing, retention, archival, and disposal of organizational records.Support the implementation of an enterprise-wide records security and information governance framework.Define records handling requirements based on confidentiality, business sensitivity, regulatory obligations, contractual commitments, and operational risk.Establish and maintain records classification categories, sensitivity labels, handling instructions, and access restrictions.Identify confidential, restricted, privileged, commercially sensitive, personal, financial, technical, and project-critical records requiring enhanced protection.Coordinate with Information Security and business stakeholders to ensure appropriate safeguards are applied to sensitive records.Maintain accurate inventories of critical records repositories, document management systems, archives, shared drives, and other approved information storage locations.Establish ownership and accountability requirements for important records, including identification of responsible departments, records custodians, and authorized users.Review records repositories to identify unclassified documents, duplicate records, outdated files, unauthorized storage locations, and potential security weaknesses.Implement and maintain role-based access controls for electronic records and document management platforms.Review access requests against business requirements, job responsibilities, authorization requirements, and the principle of least privilege.Coordinate the provisioning, modification, periodic review, and removal of records access permissions.Conduct periodic access reviews for sensitive records, restricted document repositories, confidential project files, and other high-risk information assets.Identify excessive permissions, inappropriate access assignments, dormant accounts, orphaned records ownership, and unauthorized sharing arrangements.Work with system administrators to correct access control weaknesses and maintain appropriate segregation of duties.Support the secure management of physical records, including controlled storage areas, archive rooms, filing systems, access registers, and document retrieval procedures.Establish procedures for tracking physical records movement, document check-in and check-out, transfers between locations, and return of borrowed files.Maintain chain-of-custody documentation for records requiring controlled handling, evidentiary integrity, or heightened accountability.Coordinate the secure transfer of physical and electronic records between departments, offices, project locations, external advisers, contractors, and authorized third parties.Verify that records transfers are properly authorized, documented, and conducted using approved secure channels.Support the secure exchange of sensitive documents with clients, consultants, suppliers, contractors, regulators, auditors, and other external stakeholders.Review external sharing arrangements to ensure that access is limited to authorized recipients and appropriate contractual or confidentiality requirements are met.Support the implementation of document protection controls, including encryption, secure file sharing, access expiration, download restrictions, watermarking, and activity logging where supported.Coordinate with Information Technology and Information Security to implement appropriate safeguards for electronic document repositories and records management platforms.Assist with the configuration and maintenance of document access controls, audit trails, retention settings, version controls, and security monitoring capabilities.Monitor records repositories for unusual access patterns, unauthorized downloads, inappropriate sharing, suspicious modifications, and potential information leakage.Review available records access logs and investigate reported anomalies in coordination with authorized security personnel.Escalate suspected records breaches, unauthorized disclosures, document tampering, loss of sensitive files, and other information security incidents.Support investigations by identifying relevant records, preserving evidence, maintaining audit trails, and coordinating authorized information retrieval.Ensure that records associated with investigations, disputes, claims, audits, or legal proceedings are handled according to applicable preservation requirements.Establish and maintain records retention schedules in coordination with Legal, Compliance, Records Owners, and relevant business departments.Ensure that retention periods reflect applicable legal requirements, contractual obligations, operational needs, regulatory expectations, and approved corporate policies.Monitor records approaching retention deadlines and coordinate appropriate archival, review, or disposal actions.Support the implementation of legal holds and preservation instructions to prevent the alteration or destruction of records subject to litigation, investigations, audits, regulatory inquiries, or contractual disputes.Coordinate with Legal and relevant business owners to identify records subject to pre
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