Chief of Staff بدوام كامل في دبي
التخصص
السكرتارية والإدارة
نوع الدوام
دوام كامل
الخبرة
أي مستوى
الموقع
دبي
وصف الوظيفة
Chief of StaffLocation: Dubai, UAE — HybridEmployment: Full-timeReports to: CEO & FounderAbout Luna PRLuna PR is a global, award-winning integrated communications consultancy operating at the intersection of emerging technology and modern finance. With deep roots in Web3 and capital markets, we work with disruptive companies across blockchain, artificial intelligence, fintech, robotics, tokenization, and energy infrastructure. Our clients range from high-growth startups to established enterprises, investors, governments, and major global events.As Luna PR continues to scale globally, we are looking for a highly capable Chief of Staff to work directly with the CEO and leadership team.The RoleThe Chief of Staff will act as an extension of the CEO, helping translate priorities, decisions, and ideas into structured execution across the business.This is not a traditional administrative or executive assistant role. It is a high-trust, high-ownership position sitting at the intersection of strategy, operations, people, finance, business development, and executive decision-making.You will have visibility across the organization and work closely with senior leadership to ensure priorities are clear, deadlines are respected, teams are accountable, and important initiatives do not get lost in day-to-day operations.The ideal candidate is highly organized but also commercially minded. You should be able to move comfortably between reviewing company performance, preparing for a leadership meeting, coordinating a strategic project, following up with department heads, improving an internal process, and representing the CEO when appropriate.ResponsibilitiesWork directly with the CEO to translate company priorities into clear actions, owners, deadlines, and measurable outcomes.Maintain oversight of key initiatives across departments and ensure leadership decisions are followed through to completion.Prepare and coordinate leadership meetings, including agendas, priorities, action points, and follow-ups.Hold department heads accountable for agreed deliverables, KPIs, timelines, and reporting.Identify operational gaps, bottlenecks, and recurring issues and work with leadership to resolve them.Support the CEO with company planning, organizational structure, hiring priorities, budgeting, and resource allocation.Work closely with Finance to maintain visibility over revenue, costs, cash flow, collections, budgets, and overall business performance.Work with leadership and HR on hiring, promotions, performance management, team structure, policies, and internal processes.Support major commercial opportunities, partnerships, proposals, client escalations, and other business-critical initiatives when required.Coordinate cross-functional projects involving multiple departments, ensuring clear ownership and communication.Build greater structure around internal reporting, documentation, approvals, and decision-making.Track company-level KPIs and provide the CEO with concise, decision-ready updates rather than simply forwarding information.Support the rollout and adoption of internal technology, automation, AI, and operational systems that improve efficiency across the company.Conduct research and analysis to support strategic decisions, new markets, partnerships, investments, and business opportunities.Help prepare presentations, briefing documents, internal communications, and materials for important meetings.Attend selected meetings on behalf of or alongside the CEO, ensuring decisions and next steps are captured and executed.Manage sensitive and confidential information with discretion.Take ownership of special projects that do not naturally sit within one department but are strategically important to the company.Act as a bridge between the CEO and leadership team, helping maintain alignment without creating unnecessary bureaucracy.What We're Looking ForSignificant experience in a Chief of Staff, strategy, operations, management consulting, founder's office, or senior business management role.Exceptional organizational and project management skills with a strong bias toward execution.Commercially minded and comfortable working with financial information, budgets, KPIs, and business performance.Strong analytical skills and the ability to turn large amounts of information into clear recommendations and priorities.Excellent written and verbal communication skills.Confidence working directly with senior executives and holding people accountable regardless of seniority.Strong judgment and the ability to distinguish between what is urgent, what is important, and what can be delegated.Comfortable operating in an entrepreneurial environment where priorities can move quickly.Able to bring structure to ambiguity without slowing the organization down with unnecessary processes.High level of discretion, maturity, and emotional intelligence.Experience working across international teams and multiple time zones.Experience within communications, technology, fintech, Web3, AI, professional services, or another fast-growth industry is beneficial but not essential.Based in Dubai or willing to relocate.How We WorkLuna PR is a fast-moving global business. The Chief of Staff needs to be comfortable working across departments, markets, and time zones and stepping into whatever area of the business requires attention.You will work closely with the CEO, but your effectiveness will depend on building strong relationships across the wider leadership team. The objective is not to become another layer of management. It is to make the organization faster, clearer, more accountable, and better coordinated.This role requires someone who can see both the big picture and the details — someone who can challenge an idea when necessary, bring structure to it when it makes sense, and then make sure it actually gets done.For the right person, this is an opportunity to work closely with the founder and leadership of a global company while gaining exposure to virtually every aspect of building and scaling the business.
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