موظف موارد بشرية HR Officer بدوام كامل في دبي
التخصص
الموارد البشرية
نوع الدوام
دوام كامل
الخبرة
أي مستوى
الموقع
دبي
وصف الوظيفة
About our Client - CarnistoreFounded in 2018 in the UAE, CarniStore is a leading online butchery and smokehouse redefining how quality meat is sourced, distributed, and experienced nationwide. Since its inception, the homegrown brand has bridged traditional craft, rooted in a nose-to-tail philosophy, with a consumer-centric approach and a commitment to digitizing the world of butchery across an expanded protein portfolio spanning meat, seafood, poultry, and smoked specialties. Supported by rigorous supply chains, uncompromising standards, and service excellence, CarniStore is trusted by both households and leading hospitality operators, while continuing to elevate the region’s expectations around quality, transparency, and culinary innovation.Purpose of the RoleThe HR Officer is the company's hands-on HR operations lead, owning the full employee visa and PRO lifecycle, leave administration, HR documentation, and day-to-day HR administration. The role ensures CarniStore remains fully compliant with UAE labour and immigration requirements while giving employees a responsive, accurate, and professional HR service. As the HR function is built out, the role will take on progressively greater ownership of HR policy, employee relations and people projects, with a clear development path within the HR department.Key Responsibilities1. PRO, Visa & ImmigrationManage the end-to-end employee visa lifecycle through the relevant online government platforms (MOHRE, GDRFA Dubai / ICP) and authorised service centres, including work permits, entry permits, change of status, medical fitness, Emirates ID, residence visa issuance and renewalProcess visa cancellations and employee transfers accurately and on time, in coordination with exiting or joining employees and their previous or new employersPrepare, submit, and track MOHRE employment contracts, offer letters, and contract amendments in line with UAE Labour Law requirementsMaintain a live expiry register for all employee documents (passports, residence visas, Emirates IDs, work permits, medical insurance) and act ahead of deadlines to avoid fines, penalties, or lapsesSupport the renewal and maintenance of company-level immigration and labour records, in coordination with the Business Services ManagerAct as the company’s point of contact with government departments, typing and service centres, and external PRO agents where usedStay up to date with changes to UAE labour and immigration regulations and procedures, and flag their impact to management2. Leave & Attendance ManagementAdminister all employee leave in line with UAE Labour Law and company policy, including annual, sick, maternity, parental, bereavement, study, and unpaid leaveMaintain accurate leave balances and accruals for all employees, and reconcile them monthlyPrepare monthly leave and attendance inputs for payroll, and coordinate with Finance on accuracy and timelinessPrepare leave settlement and end-of-service benefit calculations for Finance review3. HR Documentation & Employee RecordsPrepare salary certificates, salary transfer letters, NOCs, employment and experience letters, and embassy letters promptly and accuratelyMaintain complete, confidential, and audit-ready digital personnel files for all employeesDraft standard HR correspondence and letters using approved templates, escalating non-standard cases to managementEnsure all HR records are version-controlled, securely stored, and handled with strict confidentiality4. HR Administration & OperationsCoordinate onboarding, including joining formalities and documentationsCoordinate offboarding, including resignation and termination paperwork, clearance, exit formalities, final settlement inputs, and visa cancellationManage employee medical insurance additions, deletions, and renewals with the insurance provider.Take part in medical insurance renewal negotiations with insurers and brokersProvide payroll inputs to Finance for joiners, leavers, salary changes, deductions, and leave, and support WPS-related requirementsAct as the first point of contact for employee HR queries across all business unitsHandle general HR administration tasks as required5. HR Systems (HRIS)Use and populate the company’s Odoo HR module, keeping all employee records, documents, and data complete and accurateManage leave requests, balances, and approvals through the Odoo Time Off moduleSet up new joiners and deactivate leavers in OdooTrain employees and managers on Odoo HR and serve as the first point of contact for system queriesLiaise with the Odoo partner or internal system owner on issues, enhancements, and further module rolloutUse Odoo to produce regular HR reportsCritical Requirements4 to 6 years' HR experience, the majority of it in the UAEBachelor's degree in Human Resources, Business Administration, or a related fieldHands-on, independent experience handling the full UAE employment visa lifecycle through online government platforms, including new visas, renewals, cancellations, and transfers, without needing step-by-step guidanceWorking knowledge of UAE Labour Law, particularly leave entitlements, employment contracts, and end-of-service gratuityManaging employee medical insurance (additions, deletions, renewals), with exposure to renewal negotiations alongside FinanceExperience administering employee leave, including balances, accruals, and monthly payroll inputsPreparing HR documentation, including salary certificates, NOCs, employment letters, and MOHRE contractsHands-on HRIS experience, including vendor communication, system integration, onboarding employees onto the platform, and end-user trainingImportant RequirementsCoordinating payroll inputs and WPS requirements with Finance, including end-of-service calculationsEnd-to-end onboarding and offboarding coordination, including visa cancellation and final settlement inputsStrong Excel skills for trackers, reconciliations, and HR reportingNice to HaveHands-on experience with the Odoo HR moduleExposure to recruitment coordination and performance review administrationExperience in an SME or scale-up environment, helping build HR processes from the ground upSuccess Measures (First 12 Months)Zero visa, permit, or document-related fines or lapses, with all employee document expiry dates tracked and renewed on timeAll visa issuances, renewals, cancellations and transfers completed within government timelinesAccurate leave balances for all employees, reconciled monthly with payrollSalary certificates and standard HR letters issued within one working day of requestComplete and audit-ready personnel file in place for every employeeActive contribution to the rollout of the HR policy handbook
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